General Rules & Information

The Festival is an opportunity for performers of all standards to perform publicly in a friendly environment with the benefit of comments from eminent, professional adjudicators.

Entry Forms

  • A separate form must be used for each entry and class, although teachers may use a consolidated entry form available on request.
  • Entry forms may be photocopied, downloaded from our website, or obtained from the Entries' Secretaries.
  • Each form should be completed fully and printed clearly with accents as needed.
  • Details of pieces to be performed must be included in the form – forms marked ‘TBA’ or left blank will be returned (with the exception of Folk).
  • Entries can be made online at RMF or paper forms sent with the correct fee (including the accompanist’s fee if applicable) to 50 The Leys, Chipping Norton OX7 5HH by 17th January 2020. Multiple classes can be paid with a single cheque.
  • Changes after the closing date will only be accepted in exceptional circumstances and will incur a £3.00 administration fee.
  • Entries received after the closing date will not be accepted.
  • Time limits must be strictly observed – performances running over time may be stopped and participants may be disqualified.
  • The Committee reserves the right to limit the number of entries, which will be accepted in the order of receipt.
  • Classes may be split, combined or otherwise rearranged if necessary. Entries will be confirmed with the date, time and location of the class no later than seven days before the start of the Festival. Please check times and dates carefully.

Official Accompanist

The official accompanist will not automatically be present at every session and cannot undertake rehearsals prior to the Festival. If the official accompanist is required, this should be stated on the entry form and the fee of £6.00 enclosed. Acopy of the music must be included with the entry form – clearly mark any repeats,cuts etc. in the music and an indication of speed by means of a metronome marking.The official accompanist is not available for recital/concerto classes.

Own Choice Items, Copyright and Music

A copy of 'own choice' music must be handed to the adjudicator’s steward prior to the performance. The Music Publishers’ Association Code of Practice on Photocopying Copyright Works makes a concession for copying own choice pieces for use by the adjudicator and official accompanist, provided that the participant has already purchased his/her own copy and that the photocopy is retained and destroyed by the Festival immediately after the event. This permission specifically does not apply to set works.Participants will not be allowed to perform using photocopies.

Although any good modern edition is acceptable, it is recommended that participants use an urtext edition wherever possible.

Photography, Audio & Video Recording

Due to child protection and copyright restrictions, the use of cameras and recording equipment (any audio/video including mobile phones) is not permitted during performance. This is because it can be disruptive and the Festival cannot be liable for anything uploaded to social media. The Festival photographer may be present at sessions and concerts, although images will only be used for the promotion of the Festival through the press or on the Festival website. The Festival may choose to share images with participants for private use only. Press photographers may also be present during the Festival by prior arrangement with the Committee.

Further information will be provided to participants with acknowledgement slips. This is in line with recommendations from the British & International Federation of Festivals –members of the audience that fail to observe these restrictions may be asked to leave.


Adjudicators are invited to make comments on the performances and each participant will receive the adjudicator’s written comments. Performances will be placed in categories as follows (except classes 15 and 89) although not disclosed publicly:

  • Outstanding - An exceptional performance both technically and artistically
  • Distinction - An excellent performance technically and artistically
  • Commended - A convincing performance technically and artistically
  • Merit - A capable performance showing some artistic appreciation and/or technical ability
  • Promising - A performance showing development of technique and/or communication
  • Fair - A performance limited in its communication

Certificates may be awarded at the discretion of the adjudicator. Some participants may be invited to perform in the Festival Concert on Saturday 21 March 2019.

Festival Advisors

The Festival Committee may appoint ex officio advisors to consult on matters such as classes, Children's workshops, and Festival events.


The Committee intends that the Festival should continue to grow and flourish in a happy, friendly atmosphere, giving the opportunity for children and adults to have a platform for performance, and be given helpful, constructive criticism, advice and encouragement from professional adjudicators. The Committee takes all reasonable steps to promote a safe environment, but the responsibility for the safety and well-being of children under 18 years of age and vulnerable adults rests with respective parents, guardians and teachers. Further information will be provided to participants with acknowledgement slips and the full policy can be found on our website or provided on request.

General Data Protection Regulations

The Committee takes all reasonable steps to manage personal data that it uses in order to run the Festival. The Privacy Notice can be found on our website or provided on request.

Key Dates

  • Sunday 1st December 2019
    Opening date for entries
  • Friday 17th January 2020
    Closing date for entries
  • Friday 6th March 2020
    Festival opens with the popular Youth Jazz Band Challenge
  • Sunday 8th March 2020
    Vocal workshop and concert with Oxford-based Out of the Blue
  • Sunday 15th March 2020
    Concert: President Anthony Williams (piano) and Vice-President Craig Ogden (Guitar) and friends
  • Thursday 19th March 2020
    Festival Folk Night: The second outing in our revised format of a typical folk meet to be held in The Chequers
  • Saturday 21st March 2020
    Traditional Festival Concert brings the Festival to a close, which will include highlights from the previous two weeks
  • Sunday 22nd March 2020
    An extra event co-organised with the acclaimed Adderbury Ensemble